Contract execution to lender-ready package · Day 0 – Day 14
| Task | Acquisitions | CapEx | RAM / PM | GPs | Finance | Investor Relations |
|---|---|---|---|---|---|---|
| Phase 1 — Initiation Day 0 | ||||||
| Contract executed; DD clock starts | R · A | I | I | I | I | I |
| Open deal-specific Slack channel | R · A | I | I | I | I | I |
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Deal channel comms protocol
Any 1:1 conversation affecting scope, rents, pricing, or timing requires a written summary posted to the deal channel within 24 hrs. All parties responsible for their own summaries.
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R · A · owns | posts | posts | posts | posts | posts |
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Viability target communicated to CapEx + RAM
Includes CapEx budget target and projected rents by market.
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R · A | I | I | I | ||
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Ensure receipt of all DD documents and review
Exhibit C required in Excel format. Confirm all items received; flag gaps immediately.
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R · A | |||||
| Request insurance + landscaping quotes from preferred vendors | R · A | C | I | I | ||
| Phase 2 — Data Intake & Prep Day 1–2 | ||||||
| Data formatting — structure all DD docs to UW-ready format | R · A | |||||
| Data extraction — pull key financials, unit mix, expense data | R · A | |||||
| Share leases with PM team for full lease audit | A · delivers | R · owns audit | ||||
| Phase 3 — Initial UW Build + Day 5 Sync Day 3–5 | ||||||
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Complete initial underwriting
Hard deadline: 72 hrs from DD start
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R · A | I | ||||
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Full-unit onsite walkthrough — RAM + CapEx required
Schedule at LOI to provide 2–3 weeks notice. Complete by Day 5.
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A · schedules | R · onsite | R · onsite | I | ||
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Day 5 budget sync Day 5
GP John Crowell · GM of RAM · Acquisitions · Initial UW + preliminary budget reviewed together
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R · facilitates | C | A · required | A · required | ||
| Phase 4 — CapEx Budget + UW Refinement Day 5–10 | ||||||
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Detailed CapEx budget finalized using master pricing sheet + reno packages
Apply L1/L2/L3 reno package per unit type. Exterior items, MEP replacements, and per-room costs broken out clearly. Hard deadline: Day 10.
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C · receives | R · A · owns | ||||
| UW model updated with confirmed CapEx inputs + lease audit findings | R · A | C | C · audit | |||
| Proforma + business plan draft shared with all parties for pre-sync review | R · A | reviews | reviews | reviews | ||
| Scope changes posted to deal channel with written team summary | posts | posts | posts | posts | ||
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All-party alignment sync Day 10 — Mandatory
Final proforma, reno scope (L1/L2/L3), and rent projections confirmed as a team. Open items assigned and posted to deal channel. No proxy sign-off accepted.
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R · facilitates | A · required | A · required | A · required | I | |
| Phase 6 — Final Review + Revisions Day 11–13 | ||||||
| Address revisions to scope, rents, or pricing from Day 10 sync | R · A | R | R | R | ||
| Financing package assembled — proforma, deal overview, and financials | R · A | C | ||||
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All-party sign-off — final proforma + renovation plan Day 14 — Hard Deadline
Written confirmation required from all parties. No exceptions. Enables lender package release.
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A · collects | signs | signs | signs | ||
| Phase 8A — Finance: Lender Package Day 14 | ||||||
| Lender-ready UW package sent to loan broker — immediately following sign-off | R · A · sends | I | ||||
| Phase 8B — Investor Relations: Handoff Day 14 | ||||||
| IR handoff packet delivered — deal overview, proforma, business plan | R · A · prepares | R · receives | ||||
| OM + capital raise materials — IR-led with Marketing support | C | C | R · A · owns | |||